It is not just a matter of attaching your CV and sending a job application. When sending out a resume through email, knowing what to write in the email is very crucial because it may help a great deal in making you noticed by the recruiting team and people in charge of the hiring company. When you send an email in a clear and professional manner, it is a sign of confidence, communication, and attention to detail, which are all appreciable to the employers.
In this guide, you will know how to write a job application email, what to include in it, what to avoid and how to frame your message to increase the rates of response.
An employer forms the first impression of you even before he or she opens your profile by your email. Even in the case that you have a good CV, a bad email can decrease your opportunities.
A professional email will assist you to
· Make a good impression on the first date.
· Show communication skills
· Demonstrate professionalism
· Simplify the process of recruiters through your application.
· Be a competitive job seeker.
How to write an email when responding to a job advertisement
An effective email is plain and straight forward. Make it concise and to the point.
Professional Email Subject Line
Your subject line must be straight forward and full of key words. Some examples are below.
John Smith, application to be a Marketing Manager.
Software Developer Position, Jane Doe.
Job Description: Customer Support Specialist.
The format assists recruiters to know the intention of your email at the first glance.
Proper Greeting
A professional greeting is always a good idea.
Dear Mr. Ahmed,
Dear Hiring Manager,
Dear Recruitment Team,
Do not use slang phrases such as Hi or Hello there so that the professional tone is maintained.
Introduction to the Email Body
In the first line, state who you are and the job that you are seeking. If you would like, you can also add the source of the job advert. For example,
I am addressing this letter to seek employment at your firm as the Digital Marketing Specialist that is being promoted on your job advertisement webpage.
Brief Value Statement
Describe why you are a good applicant in 1-2 short sentences. In the section, you will highlight key skills and relate your profile to the position. For example,
I possess a background of more than three years’ experience in content strategy and social media management and I believe that I would be a good fit in your team.
Attachment Line
Clearly mention that you have attached your CV in the same email.
You can also include the following.
1. Cover letter attachment
2. Portfolio link
Professional Closing
You can close with a sentence similar to “Thank you for your time and your consideration. I am eager to receive your response.”
Sign off can be done with kind regards, best regards, sincerely or warm regards. Remember to include
· Full name
· Phone number
· LinkedIn (optional)
Resume E-mail Template (Copy/pasting)
Dear Sir/Madam,
Application for the following position (position title)
Dear [Hiring Manager’s Name],
I am writing to seek the employment of the position of [Job Title] in the company [Company Name]. I got to know about this opportunity by visiting [job board/company website/referral].
I possess [key skills/field] experience and feel that my background is a good fit to the job. I believe that I would contribute to your team.
My resume is attached to your attention. I would be happy to talk more about my application.
I appreciate your time and attention.
Kind regards,
[Your Full Name]
[Phone Number]
[Email Address]
[LinkedIn URL]
General Email Taboos in Resumes
· Using informal language
· Long paragraphs
· Forgetting attachments
· Sending email addresses that are not professional.
· Sending attachments only and blank emails.
· Spelling and grammar errors
A few Email tips
· Keep your email under 150-200 words
· Use a clear subject line
· Personalize when possible
· Double-check attachments
· Proofread before sending
Final Thought
It is a simple but effective skill to know what to write in a formal email. A professionally written job application email will enhance your credibility, professionalism, and probability of receiving the call of an interviewer, even when the job markets are quite competitive.
A good resume should have a good email to accompany it.
FAQs
1. How do I write in the subject line when I send a resume?
The title of your post must be descriptive with the job title and your name. Case study: Project Manager Application Sarah Khan. It aids the recruiters in speedily recognizing your email and enhances the open rates.
2. Is it necessary to compose a long email when I am providing my resume?
No. An email resume must be concise and to the point. And remember to keep it within 100-200 words, with the role in question, your value and the resume attached.
3. Should I send a cover letter in the body of the email?
Not necessarily. It is possible to prepare a brief professional email and include a separate file with cover letter or just summarize your value in the mail body.
4. Is it permissible to forward the same resume message to several employers?
It can be a template, but each email is best personalized using the company name, the job title and the name of the recruiter in order to enhance the response rates.
5. Which is the most appropriate email format to send a resume or CV?
The most suitable format is a professional structure with topic line, greeting, brief introduction, value statement, mention of the attachment and polite conclusion.
